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Multiple Q&A introduces the concept of Q&A branches. Each branch operates independently with its own user rights, categories, and question numbering. This lets you manage multiple parties in the same data room, each with their own Q&A. It is important to set up the Q&A rights correctly for each branch so that users only have access to the relevant branch(es). By default, all users of a data room are able to access a branch when it is created.

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Activating multiple Q&A

In order to activate multiple Q&A, Q&A must be enabled for the data room. If the option to activate multiple Q&A is not available, please contact support.
  1. In the Administration Interface, go to the Q&A page.
  2. Select the Data room in the drop-down box in the header.
  3. Under the heading Multiple Q&A, click on Activate multiple Q&A.
    If Multiple Q&A has already been activated, click on Add branch to add a new Q&A branch.
  4. Enter the name of the new Q&A branch that you would like to create, e.g. “Q&A 2” or “Q&A [bidder name]”.
  5. Click Add to add the Q&A branch and enable multiple Q&A.
  6. Set up the user rights (see below). Activate multiple Q&A

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Setting up user rights for multiple Q&A

A new branch is visible to all users when created, making it important to restrict the rights as needed when a new branch is added. Additionally, should a new user group be created, it will be granted access rights to all Q&A branches. To set up the rights for multiple Q&A, it is recommended that you create individual user groups for each bidder (e.g. Bidder 1, Bidder 2, Bidder 3, etc.) and for the seller (e.g. Seller). This will allow you to restrict the bidders’ access to a single Q&A branch while the seller has access to all branches, allowing it to answer questions in all branches. To set up the rights for multiple Q&A:
  1. In the Administration Interface, go to the Q&A page.
  2. Select the Data room in the drop-down box in the header.
  3. Select the relevant branch in the next selector.
  4. Select the default category if there are multiple categories.
  5. Click on Edit in the User Rights pane.
  6. Adjust the rights for each User Group. If a User Group should not have access to a branch, set the rights to No rights.
  7. Click on Save to save the settings.
  8. Other categories inherit their rights from the default category of the branch. Should rights have been set on the other categories, repeat the above steps for each category.
  9. Repeat the above steps for each branch. Setting up rights for multiple Q&A
You may check which Q&A branches are available to each user group on the User Rights page of the Administration Interface. If multiple Q&A has been enabled for a data room, a Q&A rights summary will be included at the bottom of the page. It includes information on which branches are available to the selected user group.

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Setting up the Q&A pipeline

The categories and their pipelines are independent between the Q&A branches and need to be set up separately. To set up the pipelines, please see the instructions.